Steward Machine Company
  • Engineering
  • Birmingham, AL, USA
  • Full Time

Excellent Benefits & Competitive Pay

Steward Machine Company

Steward Machine is a multi-generation family-owned business having enjoyed a successful history of over 100 years. The Company possess extensive lifting capacity and some of the largest CNC machinery in the world housed in more than 290,000 square feet of manufacturing space. They offer complete turnkey responsibilities by detailing shop drawings, fabricating, welding, stress relieving, machining, gear cutting and assembly in-house.

Steward Machine Co. is certified by AISC to the highest standard for fracture critical endorsement. All Steward Machine work follow a culture that align with 5 guiding principles (Relentless Work Ethic, "Can Do Attitude", Excellence, Passion, and Adaptability). We have supplied equipment to some of the most demanding owners in the world. Our "can do" attitude gets the job done right the first time. We have a proven track for on-time deliveries.

Primary Purpose of the Position

The Document Control Specialist is a technical, hands-on position responsible for SharePoint management and customization. They will manage and track company records and documents by adhering to the drawings and lifecycle procedure starting from original release to obsolescence including retention and archiving. Coordinate as point of contact with customer for submittals which includes but is not limited to tracking log, request for information, drawings, weld procedures specifications, and process qualifying record. They will manage the documentations throughout the organization.

Essential Functions / Duties


  • Design SharePoint lists (RFI Form & Log, Document Control Log, etc)
  • Create custom forms
  • Design list formats
  • Build and edit fields
  • Create permissions
  • Automate fields with calculated columns, etc.
  • Create power automate flows (notifications, approval, etc.)
  • Maintains a culture of continuous improvement by managing long and short-term projects using approved tools
  • Train users; create training material
  • Troubleshoot and advise users
  • Design/develop SharePoint site
  • Site navigation
  • Layout
  • File system

Document Control

  • Prepare Submittals for customers; Drawings, RFIs, WPS
  • Maintain submittal log (record responses)
  • Communicate regularly with customers as POC for document control
  • Communicate regularly with shop personnel regarding documentation revision/releases
  • Attend and participate project-specific meetings
  • Maintain drawings/documents on server
  • Create and maintain documentation logs
  • Design share point list
  • Audit drawing distribution at plants
  • Adhere to document control process and procedures
  • Adhere to contract drawings and specifications
  • Ability to work independently and as a member of a team
  • Able to work in a fast-paced environment and able to prioritize multiple concurrent projects


  • Develop training for Teams
  • Make informative posts
  • Design format/organization of departments
  • Integrate Teams with SharePoint
  • Troubleshoot and advise users


  • Administer corporate website, and assist with continuous updates of site

Role / Department / Location Specific Requirements

Reports to the COO and department lead

Position is based at corporate office in Birmingham, Alabama

Job Requirements

Knowledge, Skills, and Abilities

  • To perform this job successfully, an individual should have knowledge of SharePoint administration, SharePoint security, SharePoint site development, as well as Office 365 administration, and One Drive administration
  • Strong communication skills and ability to help end users with complicated issues
  • Excellent problem-solving skills and must think strategically
  • Ability to write communications and documentation grammatically correct for routine business correspondence
  • Familiar with Autodesk Vault Pro or related document control software
  • Familiar with FTP clients
  • Familiar with ISO and/or American Institute of Steel Construction (AISC)

Education requirements or equivalent experience:

  • Bachelor's degree in Computer Science, Engineering or related technical field or an equivalent combination of education and experience
  • Minimum of 2 (two) years' experience supporting a variety of technologies and functions
  • Solid organizations skills, including multitasking and time management

Not all aspects of the job are covered by the description - may require other duties as assigned.

Job may change over time in accordance with business needs.

Job description does not guarantee employment.

Working Conditions

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, high or precarious places, fumes or airborne particles, outside weather conditions, extreme heat or cold, wet and/or humid conditions, toxic or caustic chemicals, and risk of electrical shock and vibration. The noise level in the work environment is usually moderate.

Physical Requirements

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to handle or feel, reach with hands and arms, and talk and hear. The employee is occasionally required to climb or balance, stoop, kneel, bend, crouch or crawl, and smell. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Affirmative Action /EEO Statement

Steward Machine Company is a Federal VEVRAA contractor, and an Equal Opportunity Employer committed to providing equal employment opportunity in all employment practices. Steward Machine Company will not discriminate against any applicant for employment because of their race, color, religion, sex, national origin, age, sexual orientation, disability, veteran or service member status, marital status, citizenship status (In IL - sex, including same sex, ancestry, order of protection status, physical or mental disability, military status, pregnancy, unfavorable discharge status, genetic information), (In IA - gender identity), (In CA - gender identity or expression, and genetic information) or any other category protected by federal, state or local law.

Limitation and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Steward Machine Company is an EEO/AA employer M/F/D/V. It is the Company's policy to provide equal opportunity for all qualified persons and to prohibit discrimination on the basis of race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity, citizenship status, or any other legally protected status. We maintain a drug-free workplace and reserve the right to perform substance abuse testing as needed.

Steward Machine Company
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